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When can we move in to our booth?
Friday, February 6, 2009; 8:00AM – 4:30PM
Saturday, February 7, 2009; 8:00AM – 4:30PM
Sunday, February 8, 2009; 8:00AM – 4:30PM
Monday, February 9, 2009; 8:00AM – 9:30AM (Final Touch-Up)
All displays are to be completely installed and ready for inspection by Show Management by 4:30PM on Sunday, February 8. It is NOT necessary to have a representative present for the inspection. SHOW MANAGEMENT WILL CONSIDER ANY BOOTH NOT SET BY 4:30PM VACANT and appropriate action will be taken. Detailing and last minute adjustments may be made on Monday, February 4 from 8:00AM -9:30AM.
When can we break down our booth?
Exhibitors are to begin dismantling their displays immediately after the show closes on Tuesday, February 10, 2009 and must be completed by 10:30PM. The return of empty containers will begin immediately after the aisle carpet and vehicles are removed from the Exhibit Hall. In agreement with the Exposition Terms and Conditions, exhibitors may not dismantle or remove any portion of their exhibit prior to closing time on Tuesday, February 10, 2009. This rule will be strictly enforced. All Exhibitors must be out of the Hall by 10:30PM on Tuesday, February 10, 2009.
SPECIAL NOTES: Upon commencement of move-out, all aisles are to be kept entirely clear of exhibit material so that all aisle carpet may be removed. No empty crates will be returned until ALL aisle carpet has been removed. It will take approximately two (2) hours for all of the empty crates and boxes to be returned. Please be patient during this process and schedule your travel departures accordingly.
In order to assure all exhibitors of an expedient move-out, complete cooperation is required between exhibitors and Freeman Decorating. All vehicular movement at the Georgia World Congress Center loading docks must be coordinated and approved by Freeman Decorating in advance.
What is the Marshalling Yard and why do I have to go there?
The marshalling yard is an area where all vehicles going to the loading docks of the convention center must go to check in and get a number. The number is used to expedite and maintain orderly move-in of all exhibitors.
Can I use my own dolly/hand truck and move my stuff in to my booth?
No, only materials that can be hand carried by one individual in one trip may be brought into the exhibit hall by an exhibitor. Multiple trips by one person is not allowed. If you have questions, please contact Freeman 888.508.5054.
Can I set up my own booth?
If your booth is 100 square feet (10’x10’ booth) and you can erect the booth within 30 minutes without the use of power tools, you may set-up your own booth without hiring union labor
How do I find out my booth number and/or where I am located on the show floor?
Contact either Sean Nodland at 704-900-5116 or sean.nodland@nielsen.com or Angela Talbot at 703-488-2766 or angela.talbot@nielsen.com between 8:30AM – 5:00PM EST.
How do I order items for my booth (i.e. carpet, electrical, furniture)?
Refer to your service kit for order forms, or visit our Exhibitor Service Center page and download the necessary forms. If you have any questions about filling out the forms, please contact Angela Talbot at 703-488-2766 or angela.talbot@nielsen.com between 8:30AM – 5:00PM EST.
When will I receive my Exhibitor Service Kit, and what does it include?
Exhibitors will be emailed a link to their Exhibitor Service Kit automatically within 1 week of receipt of payment (beginning in late November).
The Exhibitor Service Kit includes important information on Registration, Hotel & Travel Accommodations, Promotional & Sponsorship Opportunities, Service Contractors, and information on Shipping, Booth Furnishings, and Labor. Exhibitors should take a few minutes to read through their Service Kit and note important deadlines. In many cases, these deadlines could help exhibitors save on their expenses!
How do I find out if my booth meets all regulations?
Exhibitors should first check the IAEM booth set-up guidelines located in the Union Work Rules/Fire Regulations/Guidelines section of the service kit. If they still have questions, they may contact the exhibitor hotline (see below). Booths that are over 400 square feet, or that are peninsula or endcap booths, must complete a booth approval form (located in the General Information section of your service kit) and submit the required drawings to show management. If you still have questions, please contact Angela Talbot at 703-488-2766 or angela.talbot@nielsen.com between 8:30AM – 5:00PM EST.
Where do I ship my booth materials?
It depends on when you ship them.
The safest way (and it’s a little more expensive) is to ship them to the Freeman Warehouse. They give you confirmation of receipt and the materials are waiting in your booth for you when you get there. The warehouse will begin to receive freight in late December (exact date tbd).
The warehouse address is:
Training 2009
Exhibiting Company Name
Booth Number
c/o Freeman
841 Joseph E. Lowery Blvd, NW
Atlanta, GA 30318
The other method is to ship them direct to show site. This is a bit more economical, but then you also have to wait until your materials show-up in your booth before you start to set them up. Show site will be receiving shipments, date 8:00AM, Friday, February 6, 2009.
Show site shipping address is:
Training 2009
Exhibiting Company Name
Booth Number
c/o Freeman
Georgia World Congress Center
285 Andrew Young Int’l Blvd, NW
Atlanta, GA 30313
Do I have to submit a booth approval form?
Booths that are over 400 square feet, or that are peninsula or endcap booths, must complete a booth approval form (located in the General Information Section of your service kit) and submit the required drawings to show management. If you still have questions, please call Angela Talbot at 703-488-2766 between 8:30AM – 5:00PM EST.
What does my insurance certificate need as additional insured?
Additional insureds should be listed as follows: Georgia World Congress Center, 285 Andrew Young International Blvd., NW., Atlanta, Georgia 30313, Nielsen Business Media, Freeman and Training 2009.
Please note that it is required that each exhibiting company carries liability insurance for damage, loss, theft or accident to their exhibit and/or company personnel. This insurance should be maintained through your company. Coverage provides for your physical booth and any materials shipped - NOT for services ordered or delivered by our official service providers. Exhibitors are responsible for payment of all services ordered and delivered by contractors should the event be cancelled for any reason – i.e., ‘acts of God’, blizzards, strikes, terrorism, earthquakes, fire, floods, war, riots, etc., If you need to purchase additional insurance coverage, Show Management recommends visiting www.buttine.com and clicking on the “online applications” tab.
How do I get an International Visa letter of invitation?
Once you are registered and paid in full, send an email requesting an International Visa letter of invitation to training@nielsen.com. In your email, please include your full name, passport issuing country, passport number and passport date of expiration. A letter of invitation will be sent within five business days. Please note that if your visa request is denied by your country, you will receive a full refund for your registration fees.
How do I register my exhibitor booth personnel?
Click here to register your booth personnel online.
What are the registration hours?
Friday, February 6; 8:00AM – 4:00PM
Saturday, February 7; 8:30AM – 4:00PM
Sunday , February 8; 8:30AM – 4:00PM
Monday, February 9; 7:00AM – 5:30PM
Tuesday , February 10; 8:00AM – 5:00PM
Wednesday, February 11; 8:00AM – 12:00noon
When will I receive my badge?
Three weeks prior to the show if registered by January 15, 2009. Badges for exhibitors are mailed to the main contact for the exhibiting company (the one on the exhibit booth contract). If you do not receive your badge in the mail, please go to the exhibitor registration counter in the Georgia World Congress Center, Building B during registration hours.
Can I register onsite?
Yes, please visit the exhibitor registration counter in the Georgia World Congress Center, Building B during registration hours.
What is a show guide listing, and how do I make sure my company is listed properly?
A show guide listing is the contact information, company description and product categories that will be published both on the website and in the printed onsite show guide. It’s a key tool in telling the attendees about your company before, during and after the show. The final deadline for entering your information to be included in the printed show guide is yet to be determined, but it will be approximately December 15th.
In order to be listed in the show guide, click here to log into the Exhibitor Service Center and select your company from the drop down menu and enter your password. Your password is a six digit number that can be found on your space application or if you forgot your password, click on the “forgot my password” button or contact Angela Talbot at 703-488-2766 or angela.talbot@nielsen.com between 8:30AM – 5:00PM EST.
How many exhibitor badges do I get for my company?
You get an unlimited number of exhibitor booth personnel badges for your booth. All exhibitor booth personnel working the booth (including set up and tear down) need to have a badge. For each 10x10 booth space, you also receive a complimentary full conference registration. Click here to register your booth personnel.
How do I get free expo passes for my clients?
Fifty expo passes will be mailed to each exhibitor. Expo passes will be shipped December thru early January. A request for additional passes will be included in the mailing.
How do I get an attendee list?
Exhibitors can request a complimentary pre-show attendee list by filling out the form in the exhibitor service kit by January 2, 2009. Post-show attendee lists can be purchased up to 30 days post show. Please note the pre- and post-show attendees lists do not include phone numbers, fax numbers or email addresses due to recently enacted Federal communications laws. Lists will include attendees and mailing addresses only.
What other opportunities are available for promoting my company?
Our goal at Training 2009 is to find the best ways to put you in touch with your audience and to help you make sales. That’s why we’ve developed several sponsorship and promotional opportunities that will enhance your presence at the show. To learn more, contact your sales representative, Sean Nodland at 704-900-5116 or sean.nodland@nielsen.com or download the Training 2009 sponsorship prospectus (.PDF, 880k).
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